For our financial supporters
This page has been written especially for people who donate to Vision. It's all about how we use your personal information. We know there's a lot to read, but we want you to understand exactly what data we store, why we need it, and what your rights are.
This page talks a lot about your 'profile'. This is a small file on our system where we save all your details. The more information you tell us, the more detailed your profile will be. This is the safest and most effective way to store your data, because everything's in one place and can easily be accessed, updated or deleted (see 'Your Rights' section below).
Vision is a charity working with children and teenagers in Rossendale. Please see the 'Help' section at the end of the page for more details.
Every time you donate to Vision, we'll record your full name (if we know it) to identify you as the donor on our financial records.
Your contact details
When you make a donation, we may ask for some contact details so we can create a profile (this is kept separately from our financial records). You can choose to receive email updates or newsletters in the post from Vision - otherwise we'll only use your contact details to say 'thank you', or to let you know if there's been a problem with a donation.
Financial supporters are not obliged to provide any contact details, except for Gift Aid donations where we'll need your full name and home address.
We do not currently store any bank details of our financial supporters.
Visiting Woodlea Mission
If you visit Woodlea Mission for any of our all-age events, you may wish to read our Privacy Notice for other supporters & visitors which includes information about other data we may collect, such as photos, videos or CCTV footage.
WHAT WE SHARE
Sharing fundraising news
Vision's Director or Finances Team will often encourage volunteers and supporters by sharing news about donations, especially if a large sum has been received or raised for a particular project or activity. In this context, names of individual donors are never shared. (In fact, the majority of Vision volunteers do not know the names of the charity's financial supporters.)
Sharing financial records
As a registered charity, Vision's financial records (including details of every donation) must be shared with our accountants, our bank, and other financial bodies as required. If you've completed a Gift Aid Declaration, we'll also need to share your name and address with HMRC so that eligible donations can be verified.
Personal details are removed from all other financial reports, including annual information submitted to the Charity Commission and Companies House.
Help from other companies
Vision is a small charity, so we use trusted companies like Microsoft or MailChimp to help us store our data safely and securely.
Like all charities, there are times when the law says that we must provide information to the police or similar authorities.
The right to update your info
Using the Privacy Dashboard, you can update your contact details at any time.
The right to opt-out
Using the Privacy Dashboard, you can opt-out of any event reminders or other updates that you asked us to send to you. You can also ask us to delete data that you previously gave consent for us to store (see 'Data collected with your consent' in the next section).
The right to see your data
Using the Privacy Dashboard, you can ask to see a copy of all the data we store on your profile.
We want you to be able to trust us with your personal information, so here's our promise:
1. We'll only ask for information that we really need.
2. We'll do everything we can to keep your data safe.
3. We'll only share your details as outlined on this page.
HOW LONG IS DATA SAVED?
Data collected with your consent
Some data is stored because we have your consent to do so (this may include your email address and mobile phone number). Data collected by consent will be stored for up to 2 years after your last donation, unless you ask us to delete it.
By law, we must keep financial records for 6 years, so we can't remove donation details or Gift Aid declarations earlier than this.
Thank you for reading!
If you have a question that isn't answered here, please use our Contact Form to get in touch.
This Privacy Notice was introduced on 23 May 2018. If we have your contact details, we'll let you know if we make any significant changes to this notice.
Vision (Rossendale) is charity registered in England & Wales (no. 1138523) and a company limited by guarantee (no. 7315280). Our registered office is Woodlea Mission, Tenterfield Street, Rossendale, BB4 7BA.