Other supporters & subscribers
This page is all about the personal data that Vision collects and uses relating to supporters and subscribers who aren't in any other Vision groups (see 'Who is this for?').
We know there's a lot to read, but we want you to know exactly what data we store, why we need it, and what your rights are.
This page talks a lot about your 'profile'. This is a small file on our system where we save all your details. The more information you tell us, the more detailed your profile will be. This is the safest and most effective way to store your data, because everything's in one place and can easily be accessed, updated or deleted (see 'Your Rights' section below).
Vision is a charity working with children and teenagers in Rossendale. Please see the 'Help' section at the end of the page for more details.
WHO IS THIS FOR?
Are you aged 12 or under?
Here's our Privacy Notice for ages 12 or under (and their parents/carers).
Are you aged 13-17?
Here's our Privacy Notice for 13-17s (and their parents/carers).
Does your child attend Vision events?
Here's our Privacy Notice for parents/carers.
Are you a Vision volunteer?
Here's our Privacy Notice for volunteers.
Are you a Financial Supporter?
Here's our Privacy Notice for financial supporters.
None of the above?
If none of these apply (for example if you've signed up to receive Vision emails, or receive publicity for your church) you're in the right place - please continue reading.
UPDATES & PUBLICITY
Anyone aged 13+ can choose from a range of Vision email updates. When you sign up, your name and email address are used to create a profile. We'll also record your age group (for example 13-17 or 18+) so we can send more relevant information.
Children aged 12 or under can sign up to receive some emails (for example our Bible Series) with permission from a parent or legal guardian. Please contact us for more details.
If you're a member of a local church or other organisation, you can sign up to receive event publicity for youth groups or families. We'll create a basic profile which includes your name, your role, your postal address, and the name of your church or organisation. To register, please contact us.
PHOTOS & VIDEOS
Photo & video consent
We often take photos and videos during Vision events as a record of the charity's work. Some of these may be posted on our website or social media, or used in newsletters or other promotional material.
At larger, public events where it's not possible to seek consent from everyone, notices are clearly displayed so visitors know how photos and videos may be used, and how to opt-out or remove a photo.
Keeping everyone safe
Our youth centre, Woodlea Mission, has CCTV cameras which record indoors and outdoors 24 hours a day.
CCTV cameras help make our building safer for visitors and volunteers. All activities and events can be monitored live or reviewed later by our Safety Team.
In the unlikely event that you're hurt during a Vision event, we'll create an accident record which will be stored securely in our office.
If you tell us something which we think is a safeguarding concern, we'll need to make some confidential notes about what you said. This is to help us protect children from harm. Notes are kept separate from your profile, but may need to be passed on to the police or organisations who specialise in child safeguarding.
PROTECTING YOUR DATA
We want you to be able to trust us with your personal information, so here's our promise:
1. We'll only ask for information that we really need.
2. We'll do everything we can to keep your data safe.
3. We'll never share your details outside of the charity, except for the two reasons shown below...
Help from other companies
Vision is a small charity, so we use trusted companies like Microsoft or MailChimp to help us store our data safely and securely.
Like all charities, there are times when the law says that we must provide information to the police or similar authorities.
The right to update your info
Using the Privacy Dashboard, you can update your contact details at any time.
The right to opt-out
Using the Privacy Dashboard, you can opt-out of any updates or publicity that you asked us to send to you by email or in the post.
The right to be forgotten
Using the Privacy Dashboard, you can ask us to delete any information you have provided to us.
The right to see your data
Using the Privacy Dashboard, you can request a copy of all the data we store on your profile.
HOW LONG IS DATA SAVED?
Data collected with your consent
We will keep your data so we can continue to send you email updates until you opt-out.
Data collected for legitimate interests
By law, we may need to keep hold of accident records, CCTV footage of incidents, and safeguarding notes, so you can't ask us to delete any of this data. CCTV footage is usually stored for up to 6 months. Safeguarding notes, including accident records, may be stored for up to 5 years.
Photos & videos
As a registered charity, it's in the public interest for us to keep a record of Vision's work and legacy. For this reason, official photos and videos taken at Vision events are usually archived on our system. You can ask us to remove a specific photo or video from our website or social media using the Privacy Dashboard.
Thank you for reading!
If you have a question that isn't answered here, please use our Contact Form to get in touch.
This Privacy Notice was introduced on 23 May 2018. If we have your contact details, we'll let you know if we make any significant changes to this notice.
Vision (Rossendale) is charity registered in England & Wales (no. 1138523) and a company limited by guarantee (no. 7315280). Our registered office is Woodlea Mission, Tenterfield Street, Rossendale, BB4 7BA.